Registers

The City is required to maintain and publish certain registers to the City's website for public inspection in accordance with the Local Government Act 1995 (Act).

A hard copy of the registers listed below are also available for viewing by appointment at the Civic Centre.

Disclosures of Interest

The Act places specific obligations on elected members of council, local government employees and other persons involved in making decisions or giving advice on Council matters to act honestly and responsibly in carrying out their functions. Those obligations include the lodgement of written declarations and the verbal disclosure of financial interests at council and council committee meetings.

If the matter in which a council member or employee has an interest affecting impartiality is to be discussed at a council or committee meeting, the council member or employee is to disclose the interest either in a written notice given to the CEO before the meeting or verbally at the meeting immediately before the matter is discussed.

As well as ensuring that each disclosure is recorded in the minutes of the relevant meeting, the CEO is to keep a register as a consolidated record of the disclosures made. The register must include particulars of the nature of the interest disclosed and the extent of the interest where disclosed. 

Elected Member fees, expenses or allowances

In accordance with the Act (s5.96A(1)(i)) and Local Government (Administration) Regulations 1996 (r.29C(2)(f)) the CEO must publish the type, and the amount or value, of any fees, expenses or allowances paid to each council member during a financial year beginning on or after 1 July 2020.

Register of gifts 

Elected Members and CEO Gift Register

In accordance with the Act, council members (s5.87A) and CEOs (s5.87B) are required to disclose gifts that are received in their capacity as a council member or CEO and:

  • are valued over $300; or
  • are of a cumulative value that exceeds $300 where the gifts are received from the same donor in a 12-month period.

Additionally, a gift given by two or more related bodies corporate (as defined in s50 in the Corporations Act 2011 (Cth)) is considered to have been given by a single corporation.

Employee Gift Register

In accordance with the Local Government (Administration) Regulations 1996 (r.34B), employees are required to disclose gifts worth between $50 and $300 or are two or more gifts given to the employee by the same person within a period of 6 months that are in total worth between $50 and $300. Gifts over $300 are prohibited.

Local Government Ordinary Election Gift Register 

In accordance with the Local Government (Elections) Regulations 1997 (r.30G), the CEO is to establish and maintain an electoral gift register. When the period under regulation 30C has concluded in relation to any election, the CEO is to remove any ‘disclosure of gifts’ forms relating to an unsuccessful candidate from the electoral gift register.

Contributions to Travel

In accordance with the Act (s.5.57b) a travel contribution is considered a gift. Travel contribution means a financial interest or other contribution made by 1 person to travel undertaken by another person.

Elected Members' Professional Development Register

The Elected Members' Professional Development Register details professional development courses completed by Elected Members' in accordance with the Local Government Act 1995 and the Elected Member Continuing Professional Development Policy.

Primary and Annual Returns Register

Section 5.75 and 5.76 of the Act set out the requirements for elected members, Chief Executive Officer and delegated employees to complete a Primary Return within three months of the start date or an annual return by the 31 August of the year.

Section 5.96A(1)(i) of the Act and 29C(2)(d) and (e) of the Local Government (Administration) Regulations 1996 requires the name of each council member and position of each employee who lodge a primary return or annual return for a financial year beginning on or after 1 July 2020 to be published on the City’s website.

Minor breaches

A council member commits a minor breach if he or she contravenes the Local Government (Rules of Conduct) Regulations 2007 (the Regulations; Act section 5.105[1]). The Regulations contain a set of rules for the conduct of council members. Only conduct that is prohibited under the Regulations can be found to be a minor breach. Under the Regulations, breaches of some parts of a Local Government’s Standing Orders Local Law are considered a minor breach. Under section 5.121 of the Act, the City is required to publish a register of complaints which record all complaints that result in a finding that a minor breach has occurred.