Request for a Deputation to Address Council

Community members may present a deputation on an item in a Council Agenda in which they have an interest. This form can also be used for making a Statement at an Electors' Special Meeting.

Council Agenda Briefing

If you are submitting a deputation to a Council Meeting, please complete the form below, acknowledge the conditions of making a deputation and submit the form 24 hours prior to the agenda briefing. If you wish to deputise on more than one item on the agenda you will be limited to 10 minutes to cover those agenda items.

Electors' Special Meeting

If you are submitting a request to make a statement at an Electors' Special Meeting, please complete the form below, acknowledge the conditions of making your statement and submit the form by 12noon on the day of the Electors' Special Meeting. 

Your statement must relate to the purpose of the matter to be discussed at the Electors’ Special Meeting and a there will be a maximum time of three minutes per person.

Title *
I am speaking *

NOTE: You are not permitted to speak on any matters outside those identified above.

Conditions for Making a Deputation

  • Requests for a Deputation shall be received no later than 24 hours prior to a meeting
  • Deputations shall only relate to reports on the Agenda
  • One (1) Agenda Item per application form
  • Supporting documentation for circulation to Members (if any) shall be submitted at the same time as this form
  • Electronic presentations in support of the Deputation shall be received via email no later than 24 hours prior to the Council Agenda Briefing
  • Group Deputations are encouraged (no more than five (5) persons) where points to be raised are similar
  • Deputations shall not exceed ten (10) minutes – where individual Deputations cover similar points the Presiding Member reserves the right to reduce the time on each Deputation
  • Debate is not permitted
  • Respect to the Council is to be shown at all times.
Terms and Conditions *